Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence. 

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks. 

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

The unsustainable management of globally traded commodity crops (cacao, coffee and oil palm), and their expansion into forest areas, are leading to major impacts on globally important biodiversity, the degradation of soil and waterresources, the loss of carbon stocks, and the degradation of watersheds that are vital for maintaining water flows torice production areas. Rice production is itself a source of globally significant environmental impacts, in the form ofthe contamination of soil and globally- important aquatic ecosystems due to excessive and inappropriate use of agricultural chemicals, and the generation of methane (a potent greenhouse gas) from flooded paddy systems.

A narrow focus on the production of globally-traded cash crops by farmers is environmentally and socially unsustainable – even in the case of perennial crops such as coffee and cacao that have the potential to yield environmental benefits if appropriately managed – because of the volatility of global markets for these crops and their vulnerability to the effects of global climate change. A large number of major global value chain actors have committed to sustainable sourcing of the products that they trade, in order to comply with corporate social and environmental responsibility goals and to satisfy consumer requirements for sustainable production. This presents farmers with a major potential source of market-based incentives for sustainable production, but at present their ability to take advantage of this opportunity is constrained by their disconnection from these “green” value chains and their limited technical capacities to satisfy their requirements in terms of environmental standards, product quality and reliability of supply.

Despite significant policy commitments to sustainability by the Government of Indonesia, capacities, knowledge, tools, regulatory instruments and incentives for putting these into practice are still inadequately developed, and the agricultural and environmental sectors continue to be highly compartmentalized, lacking the integrated vision that is required if social and economic development and landscape management are to be sustainable.

With the funding support from the Global Environmental Faculty (GEF), the Government of Indonesia, led by the Coordinating Ministry for Economic Affairs and with technical support from UNDP and FAO is preparing the full-sizeproject implementation entitled “Strengthening sustainability in commodity and food systems, land restoration andland use governance through integrated landscape management for multiple benefits in Indonesia (FOLUR)”. The project aimed to ensure sustainable value chains of palm oil, coffee and cocoa via application of a comprehensive land use approach linking biodiversity conservation, restoration and production at scale. The project will assist the country to address above-mentioned development challenges through four areas of interventions as follow:

1. Development of integrated landscape management systems
2. Promotion of sustainable food production practices and responsible value chains
3. Conservation and restoration of natural habitats
4. Management, Coordination, Collaboration, and M&E

The project will be implemented in 5 provinces (jurisdictions) and 5 districts (pilot landscapes): Aceh (Central Aceh),North Sumatra (Mandailing Natal), West Kalimantan (Sanggau), South Sulawesi (Luwu) and West Papua (Sorong). The project will be commenced for full implementation in February 2022 for 72 months.

This position will support event activities on field level in all 5 FOLUR project sites under the overall guidance of National Project Manager of FOLUR Project. He/she will work in close collaboration with  the FOLUR project personnel to exchange information and ensure consistent service delivers.

Duties and Responsibilities

1. Support the project team to ensure effective project planning, budgeting and  implementation focusing on achievement of the following results:

• Assist in the coordination of project planning and preparation work for, typically, a medium size and complex component of the project initiatives;
• Compiles, summarizes, and presents basic information/data on specific project and related topics or issues to FOLUR Project.;
• Reviews project documents, especially cost plans/budgets, for completeness and compliance with relevant rules and procedures prior to submission for final approval and signature; identifies inconsistencies; distributes project documents to relevant parties upon approval.
• Implement project standard operating procedures in line with the government and UNDP’s regulations;
• Support in assessing and analyzing current policies of local government in their respective site to provide policy mapping in support to sustainable targeted commodity in their respective site;

2. Support to the effective progress of project implementation:

• Collecting data for targeted farmers by name and addresses to ease in providing direct and indirect project intervention in their respective site;
• Support  the preparation of project reports, in line with the monitoring and reporting guidelines and present it to the project  team  in timely manner;
• Providing assistante regarding various studies implemented by academic consultants, such as but not limited to beneficieries analysis, Integrated Landscape Management Plan development at provincial and Comodities Action Plan in district level;
• Provide administrative support for preparation of high quality and results oriented progress reports;

3. Provides administrative support to the Project Management Unit focusing on achievement of the following results:

• Provision of general office assistance such as response to complex information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records,  etc.
• Drafts correspondence on periodic reports, briefing notes, graphic and statistical summaries, accounting spreadsheets, etc.

4. Support strategic partnerships, communication and support to the implementation of resource mobilization:

• Updated database of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project;
• Serving as on-field liaison to connect FOLUR Project with provincial and district level government partners, local NGOs, private sector, and local communities in their respective site;

5. Supports knowledge building and knowledge sharing focusing on achievement of the following results:

• Participation in the trainings for the operations/ projects staff.
• Synthesis of lessons learned and best practices in project management support function
• Contributions to knowledge networks and communities of practice.

6. The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:

• Human rights and gender equality is prioritized as an ethical principle within all actions;
• Activities are designed and implemented in accordance with “Social and Environmental Standards of UNDP”;
• Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production;
• Differentiated needs of women and men are considered;
• Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created;
• Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.

Competencies

CORE COMPETENCIES

• Achieve Results: Plans and monitors own work, pays attention to details, delivers quality work by deadline
• Think Innovatively: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements
• Learn Continuously: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback
• Adapt with Agility: Adapts to change, constructively handles ambiguity/uncertainty, is flexible
• Act with Determination: Shows drive and motivation, able to deliver calmly in face of adversity, confident
• Engage and Partner: Demonstrates compassion/understanding towards others, forms positive relationships
• Enable Diversity and Inclusion: Appreciate/respect differences, aware of unconscious bias, confront discrimination

CROSS-FUNCTIONAL AND TECHNICAL COMPETENCIES

Required Skills and Experience

Academic Education:

• Secondary Education is required.
• University degree (Bachelor’s Degree) Agriculture/Forestry/Farming/Nature Conservation/Development Studies/Political Science/Public Administration or other relevant fields will be given due consideration, but is not a requirement.

Experience:

• Minimum 5 years of relevant experience for candidate with High school or minimum of 2 years of experience for candidate with Bachelor Degree; preferably in the field of forestry or development
• Relevant experience in administrative/financial/ procurement/ asset management and project activities would be desirable

Required Skills:

• Good inter-personal and communications skills.
• Ability to work in a team
• Up-to-date computer skills required, knowledge of spreadsheet and database packages

Additional Skills and Competencies:

• Familiar with Government and UN/UNDP procedures would be desirable
• Experience in project implementation using Government and International Organization rules and regulation
• Experience in collecting, analyzing, and summarizing administration report
• Experience in liaising with government in provincial and district level would be desirable
• Experience in field work of engaging directly with local comnunities and/or local project beneficiaries in relevance to the project’s scope would be desirable

Languages:

• English and Bahasa Indonesia in both writing and speaking

APPLICANT MUST COMPLETE P11 FORM AND SUBMIT AS PART OF THEIR APPLICATION.

Click here to download the form: https://bit.ly/P11-DOWNLOAD

UN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Female candidates are strongly encouraged to apply. All applications will be treated with the strictest confidence.

UN Indonesia reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UN Indonesia at the same grade level and with similar job description, experiences and education requirements

Background

CORPORATE BACKGROUND

The United Nations Development Programme (UNDP) is the UN's global development network, an organization advocating for change and connecting countries to knowledge, experience, and resources to help people build a better life. UNDP Cambodia Country Office (CO) works in partnership with the Royal Government of Cambodia (RGC), non-government organizations, civil society organizations, community-based organizations, multilateral aid agencies, bilateral donors, and the private sector to accelerate the achievement of Cambodia Sustainable Development Goals (CSDGs) and other national development priorities as set out in the Pentagonal Strategy for realizing the national vision 2050. 

INTERNSHIP OFFICE BACKGROUND

In Cambodia, the UNDP Country Programme Document 2024-2028 (CPD) identified three transformational shifts as priorities for support during the next five years. The first shift is toward an economic growth model that accelerates inclusive growth, economic diversification, and human development. The second shift involves championing just energy transition, climate action and nature-based solutions as the foundation for national wealth, well-being, and resilience to shocks. The third shift is towards strengthening institutions, civic space, and participation as enablers for inclusive growth, access to rights and equal opportunities for all, whilst ensuring that the society at large is using the full potential of digital transformation. The CPD is aligned to national priorities and policies, particularly Cambodia’s vision 2050 and the Pentagonal Strategy-Phase 1 2024-2028.

Areas of internship include:

• Programmes and Projects
• Operations (Administration, Finance, Human Resources, Procurement and Information Communication Technology - ICT)
• Coordination
• Communications
• Management and Oversight

Duration

• Internship assignments vary in length according to the academic requirements of the intern, as well as the needs of UNDP. Assignments normally last a minimum of six weeks and a maximum of six months. An internship may last up to nine months if the intern can demonstrate that it will award them an educational credit for a course.
• Internship assignments completed as part of national service obligations or a postgraduate professional traineeship program may last up to 12 months.  
• Internship assignments are available on a part-time and full-time basis.

Required documents:

The successful applicants are to submit the following documents to HR Unit prior to the start of assignment:

• Duly completed UNDP internship application form;
• Most recent resume or curriculum vitae (CV);
• A letter from university confirming the current enrollment and expected graduation date or a copy of university degree if graduated;
• University transcript;
• Certificate of good health;
• A proof of medical insurance (inpatient and outpatient) covering the internship period;
• A copy of national passport or national ID card;
• Photo (white background).

*Note: The above documents will be requested from applicant after the completion of intern's recruitment, therefore, it doesn't require at the time of application submission (except resume/cv).

Duties and Responsibilities

The main duties that the intern will be expected to carry out are:

• Supporting in conducting research and analysis;
• Assisting in the preparation of various documentation and reports;
• Assisting in the cataloguing of information;
• Assisting in the organization of conferences, workshops, meetings or other collaborative events;  
• Contributing in the development of communication and knowledge product and visibility promotion;
• Supporting and contributing to oversight activities (evaluation/audit/spotcheck plan for projects).

Competencies

Other competencies and attitude:

• Ability to work effectively under pressure in a team and in a multicultural environment;
• Positive attitude towards learning and sharing;
• Ability to perform a variety of repetitive and routine tasks and duties related to event management;
• Ability to organize time, balance workload and complete multiple tasks by establishing priorities;
• Demonstrates ability to quickly shift from one task to another to meet multiple support needs; 
• Establishes, builds, and maintains effective working relationships with colleagues and stakeholders to facilitate the provision of support.

Required Skills and Experience

Education: 

Applicants to the UNDP internship programme must at the time of application meet one of the following requirements:

• Be enrolled in the final academic year of a first university degree programme (such as bachelor’s degree or equivalent);
• Be enrolled in a postgraduate degree programme (such as a master’s programme, or higher);
• Have recently graduated with a university degree as defined above and, if selected, must start the internship within one-year of graduation;
• Be enrolled in a postgraduate professional traineeship program and undertake the internship as part of this programme.

Skills and Experience:

• Good communication skills, including writing emails, reports, meeting minutes and summaries;
• Experience in coordinating multiple stakeholders, including through meetings and events;
• Good knowledge of Microsoft Office software, Windows 10 and Mac operating system; 
• Knowledge and experience with communication Apps such as Zoom, Microsoft Team, Google Meet.

Language skills:

• Fluent in Khmer and English, both spoken and written for national intern.
• Fluent in English, both spoken and written for international intern.

INTERNSHIP CONDITIONS

• UNDP will not pay interns for the internship but will provide an in-person stipend in the amount of USD 234.37 monthly in accordance with the provisions of the UNDP internship policy; all other expenses connected with it will be borne by the intern or the intern’s sponsoring Government or institution;
• UNDP accepts no responsibility for costs arising from accidents and/or illness or death incurred during the internship. The intern will provide proof of enrolment in a health insurance plan and a medical certificate of good health prior to the start of the internship;
• The internship cannot be foreshortened for the purposes of taking up another position with UNDP;
• UNDP accepts no responsibility for any claims by any parties where the loss of or damage to their property, death or personal injury was caused by their actions or omission of action during the internship;
• The interns are responsible for obtaining necessary visas and arranging their travel to and from the duty station (if applicable) where the internship will be performed;
• There is no expectation of employment following the internship;
• Interns are not staff members and may not represent UNDP in any official capacity;
• Interns need to obtain financing for subsistence and make own arrangements for internship, travel, accommodation, etc.

Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Non-discrimination

UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.  

UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status. 

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