Admin and Finance Assistant (Badghis Sar-e Pol, Afghanistan) 119 views


Job Description

1. Be in charge of all financial matters and operations

2. Creating budgets and revision of budgets as and when needed
3. Be responsible for budget tracking and controlling pertaining to projects;
4. Analysis financial information and prepare financial reports in accordance with generally accepted accounting principles
5. Maintain all financial records properly (hard copy and soft version)
6.Verification of staff salary payroll, per diem, travel and other allowances
7.Shall arrange Hawala agent/money exchanger for transferring money and beneficiary payments;
8. Shall verify all purchase requests and cash advances;
9.Supervise, monitor the cash books and report on monthly basis.
10. Ensure that the organization is abreast of all tax compliances issues;
11. Be responsible for correction of errors in a report as and when necessary;
12. He/She shall promote an exchange of information and cooperation with the relevant department
13. Shall participate in all suppliers biding selection committees;
14. Induction training for newly hired staff (Admin/finance) when needed;
15. Monthly reporting to Support Office related to finance section activities;
16. To prepare Time Sheets, leave request forms, and per diem requests are properly filled and validated for local staff on monthly bases as required.
17. To maintain updated filling systems position.
18. To do clear petty cashes needed to be liquidated.
19. To provide stationery and other necessary materials to the project team and other staff needed.
20. Should purchase necessary items needed by each department from petty cash and liquidate the amount in the proper time.
21. To keep all stationery and other office supplies in the stock properly and distribute them to the respected departments according to their request. Also keeping the record of every single item taking out from the admin stock.
 22. Putting all staff time sheets and attendance sheets in the related personal files after completion of payroll procedure for a record when required.
 23. Providing top-up cards for staff that is deserves according to their limitation and keeping the record properly.
 24. Purchasing top-up card on monthly bases according to the need and expenditure.
 25. To undertake all other duties and responsibilities as assigned by the HR/Admin Officer/Manager

26. Reviewing, updating and maintaining proper filing of personal files Forms, HR handbook, and performance appraisal form and training schedules.
 27. Getting maintenance done on office equipment and machinery.
 28. Negotiating with suppliers and service providers                                                    
 29.Draft, prepare and finalize daily official correspondence, emails, and letters.
 30. Assist as needed in preparing contract agreements for rentals, premises or any other required documentation.
 31. Clearance of tax with the ministry of finance department on quarter bases.
 32. Ensure compliance with HR processes, policies and the Afghan labor law
 33. Monitor consumables, stationery and cleaning materials for the office

34. Handling all employee enquiries & grievances.
 35. Assigned any other task when required.

Background

HEWAD is a non-governmental, non-political and non-profitable charity organization established in 1994 to provide Medical, Educational, Social and Humanitarian Assistance to needy people of Afghanistan. HEWAD implements primary health care to needy people of Afghani stan, and within those focuses on the provision of health care to the most vulnerable group, children, and women. HEWAD provides perfect health education, information, and service to Afghans in order to improve their living conditions.

Also, special emphasis will be on the Health, capacity building, the community development and the alleviation of poverty. HEWAD is seeking to recurite a qaulify Afghan who can properly take the responsibilities of Admin and Finance Assistant in Helmand province, 

Job Requirements

•Bachelor’s Degree in Accounting, Business, Economics, or related field of education is an asset
* Familiar with quick book.
* At least 3 years experience with NGO or other offices
•Fluent spoken and written English is required.
•Fluency in local languages i.e. Pashto / Dari is required.
•Good computer skills, with familiarity with MS Word, Excel, and MS PowerPoint.

Vacancy Number

HRM-15-2022

No. Of Jobs

2

Nationality

National

Gender

Any

Years of Experience

3-5 year experience in the related field

Duration

5 month with possible extension

Salary

According to the NGO salary scale

Submission Guideline

Interested candidates should send their documents to hr@hewad.org.af  with the title “Admin and Finance Assistant in the subject line attaching the following documents:
•A detailed Curriculum Vitae up to date;
•A cover letter;

HEWAD is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. Women are encouraged to apply.

All applications will be treated in the strictest confidence.

Submission Email
hr@hewad.org.af

Submission Email

hr@hewad.org.af



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