Admin & Finance officer (Herat, Afghanistan) 102 views

Job Description

The admin and finance officer will work under direct guidance and supervision of provincial manager. s/he will be responsible to oversee and manage the routine financial and administrative activities including but not limited to transaction processing, reconciliation, monitoring of project financial records, administrative tasks with governmental and non-governmental entities, reservation of the hotels and hall for training and other events, procurement of officer required supplies and equipment, regular update of office inventory and so on. Finance:

  • Responsible for day-to-day financial transactions record keeping Responsible for collecting and checking all financial vouchers and supporting documents Responsible for maintaining and proper filing of provincial office financial vouchers Ensure that all bank and cash transactions are made after review and approval of provincial coordinator or replacement Responsible for preparation of complete payment vouchers and cash verification forms Responsible for preparation of staff monthly payroll Responsible for banking and keeping petty cash and preparing bank and cash reconciliation Assists Finance department in preparation of monthly financial and donor report Responsible for collecting and payment of income tax to the department of Finance on monthly basis and deal with any tax-related issues Other related tasks as needed.


  • To have the responsibility of maintaining Personnel Individual files checking and filing the documents. Organizes the staff filling and archives. Organizes and updates the personal file of each employee (job description work contracts individual action plans mission letters bio data copies of national identity documents resume evaluation forms AFGA ID card warning letters compliment and bonus letter promotion letter and work certificate…). Ensure that all departed employees have given back their ID cards and have handed back RI assets and valuable to logistics before delivering the work certificate. Daily check of time sheet. Collects on a monthly basis all the time sheets of the staff Collects on a monthly basis absence and leaves forms. Sums up leaves taken by staff at the end of each month for updating the HR department. Checks presence absence and leaves statements. Check the collected contract time sheets salary sheets and other data and inform the HR Manager in case of modification. Assists the HR department for programming test/interviews of applicants at provincial level on the base of short lists sent by responsible of each section. Takes part in integration of new employees for explaining AFGA regulations




Afghan Family Guidance Association (AFGA) is an Afghan non-governmental, not-for-profit and non-political organization established in 1968. AFGA has been working in the field of Reproductive health and Rights since its inception and has recently become an associate member of the International Planned Parenthood Federation (IPPF).

AFGA activities were suspended due to war and conflict in the country for ten years (1992-2002) and resumed its activities in 2002 with financial support from International Planned Parenthood Federation (IPPF).

IPPF is an alliance of 151 family planning associations known as Member Associations which has projects in over 180 countries. IPPF continues to be the largest civil society provider of reproductive health information and services in the world.

Job Requirements

University degree in a relevant area such as finance, accounting, business administration, economics, management and/or related field. 5 years of related experience with finance related activities with NGOs or international NGOs or overall experience of not less than 5 years in the field of health/ capacity building project financial management.

Experience in QuickBooks and excellent computers skills, particularly with MS- Office Package.

Experience and ability of Afghan Taxation System rules and regulations implementation according to the schedule

Ability to critically review and improve financial management and expenditure monitoring systems to increase accountability

Excellent interpersonal and communication skills

Fluent in English. Have good command of English language both written and spoken

Vacancy Number


No. Of Jobs






Years of Experience

5 years of related experience with finance related activities with NGOs or international NGOs


Subject to the project life cycle


As per organization salary scale

Submission Guideline

All interested and qualified candidates should submit their CVs along with a Cover letter to and no later than (April 30, 2022), please mention position title and Vacancy number clearly in the subject line of your email, applications received with the proper subject line will be disqualified from the process.

Applications are accepted in English and shortlisted candidates will be contacted only. Submission after the deadline will not be considered.

Submission Email

Submission Email

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