Admin/HR Officer (Badghis, Afghanistan) 42 views

Job Description

Duties and Responsibilities :


  • Preparing monthly national staff TITANIC and sending it on the 19th of each month to Capital HRD. Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC. Update job descriptions for staff vacancies in consultation with relevant departments Disseminate information on open positions through relevant networks and distribution lists Follow up with relevant departments to shortlist candidates to interview for an open position Participate in the interview panel for the first-round interviews of prospective candidates Track and keep updated on all national staff benefits including annual leave and sick leave records, leave without pay, maternity leave, academic leave Inform HR head office about end-of-contract dates for all national staff and notify when performance evaluations for staff are due Provide notice one-and-a-half months in advance and inform all supervisors accordingly Follow up with all supervisors on the performance evaluation for their subordinates and their own Proper filing of documents and sending of complete original documents to the Capital HRD on monthly basis. Maintain complete staff records and ensure that they are available for inspection and in accordance with all relevant Afghanistan Laws (as instituted), ACTED rules, and regulation Managing and controlling employees’ attendance sheet+ and mission, vacation, and sick leaves. Preparing and issuing ID cards for all employees with coordinate Preparing and updating local staff contracts and other Human Resources forms. Sending the Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meeting the candidates on interview. To apply the ACTED rule and regulation in office and sub-offices. Preparing monthly Staff list, monthly leave follow-ups Other duties requested by the line manager


  • Preparing the premise to follow up on a monthly base Following preparation of the premises in close collaboration with the logistic department Updating all rented house contracts and sending the original copies to the capital. Preparing invoices for advances and a monthly payment of rents to finance for owners Preparing the agreements with the government and people. Register all the In and Out letters in ACTED office and follow up with the relevant department Follow up on all liaison activities with other agencies and offices Arrange meetings with authorities and expatriates Managing administrative jobs at the base and sub-bases level.


ACTED, the Agency for Technical Co-operation and Development is an NGO registered in France with global operations in Central Asia, Europe, Latin America, South Asia, Middle East and Africa. ACTED has been active in Afghanistan since 1993, and is one of the largest NGOs in the country, capitalizing on a continued 15-years presence in Afghanistan throughout successive regimes and on established operations throughout Central Asia. ACTED operates mainly in the North, Northeastern and Central areas of Afghanistan. Originally focused on humanitarian relief, ACTED Afghanistan is now working through an integrated development approach. Although still responsive to natural and humanitarian crisis, including support to flood and drought affected populations as well as sustainable reintegration for returnees, ACTED Afghanistan main area of intervention is now the promotion of community-driven rural development. Within this framework, ACTED Afghanistan is the largest NGO facilitating partner of the National Solidarity Programme, working in 1,721 communities spread over five provinces in the North. Its present operations reach about 7,8% of the Afghan rural population.

Job Requirements

  • At least Bachelor’s degree in Business Administration, Management, or a similar discipline. Minimum of 3 years experience in a relevant field (Human Resource/Administration). Good organizational, communication, and interpersonal skills Ability to think creatively in terms of tool and process development Flexibility and adaptability to ever-changing needs and responsibilities Good knowledge of relevant Governmental Regulations Ability to work both independently, and as part of a team Experience in writing letters in national languages Knowledge of computers (MS office full packages)

Vacancy Number


No. Of Jobs




Years of Experience

Minimum of 3 years experience in a relevant field (Human Resource/Administration)


6 Months (Extendable)


According to ACTED’s Salary Scale

Submission Guideline

Those who fulfill the above-mentioned criteria should send their updated CV to the below submission Email: Kindly mention the Vacancy Number, Position Title along with province name in the subject line of your email or your application may not be considered. Please do not send heavy size documents (i.e. Tazkira, Education documents, and work certificates) Only shortlisted candidates will be called for the next stage of recruitment. No CV will be received after the closing date. Note: The local candidates from (Badghis & Herat) are strongly encouraged to apply and they’ll be preferred.
Submission Email

Submission Email

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