Admin/HR Officer (Badghis, Afghanistan)

Duties and Responsibilities :

HUMAN RESOURCES:

• Preparing monthly national staff TITANIC and sending it on the 19th of each month to Capital HRD. Make sure the right recruitment of employees and reflecting dismissal and hiring plan in TITANIC. Update job descriptions for staff vacancies in consultation with relevant departments Disseminate information on open positions through relevant networks and distribution lists Follow up with relevant departments to shortlist candidates to interview for an open position Participate in the interview panel for the first-round interviews of prospective candidates Track and keep updated on all national staff benefits including annual leave and sick leave records, leave without pay, maternity leave, academic leave Inform HR head office about end-of-contract dates for all national staff and notify when performance evaluations for staff are due Provide notice one-and-a-half months in advance and inform all supervisors accordingly Follow up with all supervisors on the performance evaluation for their subordinates and their own Proper filing of documents and sending of complete original documents to the Capital HRD on monthly basis. Maintain complete staff records and ensure that they are available for inspection and in accordance with all relevant Afghanistan Laws (as instituted), ACTED rules, and regulation Managing and controlling employees’ attendance sheet+ and mission, vacation, and sick leaves. Preparing and issuing ID cards for all employees with coordinate Preparing and updating local staff contracts and other Human Resources forms. Sending the Job Update form on a bi-weekly basis to Capital as well as the short-listing of each interview prior to meeting the candidates on interview. To apply the ACTED rule and regulation in office and sub-offices. Preparing monthly Staff list, monthly leave follow-ups Other duties requested by the line manager

 ADMINISTRATION:

• Preparing the premise to follow up on a monthly base Following preparation of the premises in close collaboration with the logistic department Updating all rented house contracts and sending the original copies to the capital. Preparing invoices for advances and a monthly payment of rents to finance for owners Preparing the agreements with the government and people. Register all the In and Out letters in ACTED office and follow up with the relevant department Follow up on all liaison activities with other agencies and offices Arrange meetings with authorities and expatriates Managing administrative jobs at the base and sub-bases level.

• At least Bachelor’s degree in Business Administration, Management, or a similar discipline. Minimum of 3 years experience in a relevant field (Human Resource/Administration). Good organizational, communication, and interpersonal skills Ability to think creatively in terms of tool and process development Flexibility and adaptability to ever-changing needs and responsibilities Good knowledge of relevant Governmental Regulations Ability to work both independently, and as part of a team Experience in writing letters in national languages Knowledge of computers (MS office full packages)