Finance & Admin Officer (Kabul, Afghanistan)

To manage the daily mission or base accounting transactions, submitting daily the updated Journal (PN) to the Country Finance Coordinator, ensuring all transactions are properly booked.
Check on the procedure and documentation completeness for purchases (PR, Procurement procedures according to INTERSOS and donor rules and procedures …etc.), proceed with the payments, and avoiding delays. Verify working advance payment and clearances with logistician and program managers on a weekly basis and making sure the expenses and documentation are following procurement manual and donors’ requirements.
Process monthly payment of salaries and income taxes, ensuring timely submission to the tax authority before the deadline.
Has primary responsibility for handling of the Office Safe and daily cash management. Ensures that cash is always safeguarded, and cash-count and reconciliation is done daily and on a monthly basis. While monthly cash count is checked and signed by the CFC.
Receive and double-check backup documentation received from sub-offices (Kandahar & Zabul), to ensure completeness in compliance and nothing is missing. Follow-up in case of missing requirements.
Receive Contracts and Agreements for goods and supplies prepared by Logistics and other departments, assign Contract numbers basing on the sequence coding in the Journal. Check for the proper calculation of WHT(Withholding Tax) in the contracts.
Maintain good working relations with AZIZI bank and AWCC (money transfer agent) to ensure the CFC is always UpToDate with any information, queries or issues that might arise.
Monitor list of signatories on bank accounts, update the list according to the presence of signing staffs in different locations, ensuring availability of cheque books in the main offices of Kabul and Kandahar.
Process all bank transfers to suppliers for approved payments whenever required.
Follow-up on weekly Liquidity Plan (LPs), ensuring the transfer of money to relevant staff in Kabul or different sub-bases.
Follow-up on monthly recurring payments by monitoring the Contracts sheet of the Master Journal.
Participate in the procurement committee for procurement of goods and services whenever asked by CFC – as a representative of the Finance department.
Cross-Check on the pre-qualified supplier’s list on a regular basis and inform the CFC of any irregularities that might be noticed.
Ensure strict filing and archiving of expenditure reports and backup documentation in an organized manner to avoid misplacement or loss.
Lead and Monitor the preparation of donor reports backup documents, prepare all needed cover sheets based on the List of Expenditures (LoE) received from CFC.
Play the primary role of assisting the CFC in the collection of back-up documents during audits, both local audits and HQ audits.
Play the primary role of ensuring the semi-annual reports due to the Ministry of Economy (MoE) are prepared in collaboration with the CFC and duly completed online before the deadline.
Take the lead in preparing quarterly reports filing.
Follow up of withholding taxation (income, service, rental taxation, etc) with medium tax office (MTO) of ministry of finance as per taxation policy of Afghanistan
Follow introduction of new projects to MoE at the mission level as well as follow inactivity report to MoE if no project implementation
Process monthly staff salary payroll, MoU base and vendor payment transfers, checkbook orders and payments, opening and removing INTERSOS bank accounts, opening new projects bank account, prepare cheque payments and bank transfers, processing of signatory documentation at the mission level.
Perform any other duties and tasks as may be given by the CFC.              

INTERSOS is an Italian non-profit humanitarian aid organisation that works to bring assistance to people in danger, victims of natural disasters and armed conflicts. Established in 1992 , its actions are based on the values of solidarity, justice, human dignity, equal rights and opportunities for all people and respect for diversity and coexistence, paying particular attention to the most vulnerable and the unprotected. INTERSOS is an independent association which, through its own humanitarian operators, intervenes to effectively answer the needs of people in serious crises situations, mainly in the world’s poorest regions, who are suffering, deprived of rights, dignity and essentials goods. It maintains a flexible operating structure.

Minimum Bachelor degree in finance and accounting or any other related major
Minimum 3-year relevant professional experience in (I)NGO in admin-finance related work
Excellent computer skills (proven computer literacy) – VERY GOOD ability to work and operate with Excel
Readiness and ability to continuously move around in Kandahar province to support activity coordinators with admin-fin-hr related issues
Readiness to commit and adhere to the values, mission, and vision of INTERSOS
Strong understanding of humanitarian principles

 Please submit your updated profile and cover letter to jobs.afghanistan@intersos.org and clearly write the job title Location and vacancy number in the subject line of your application. Please note only shortlisted candidates will be contacted for written test/interview.

Applications without subject line will not be entertained.

Submission Email
jobs.afghanistan@intersos.org