HR Assistant (Cluster)

About AKHS-A (Aga Khan Health Service-Afghanistan):

Aga Khan Health Service, Afghanistan (AKHS,A), an agency of the Aga Khan Development Network (AKDN), is a long-term partner of the ‘Ministry of Public Health, Islamic Republic of Afghanistan’ for the implementation of “Basic Package of Health Services” in three provinces (Baghlan, Bamyan and Badakhshan), and implementation of Essential Package of  Hospital Service (EPHS) in Badakhshan and Bamyan province. AKHS-A is implementing three Community Midwifery Education Program Schools each in Bamyan, Badakhshan and Baghlan.

Job Description:

• Ensure and maintain effective liaison with HR staff in regions with regard to compliance to HR policies and inform any changes in policies.
• Provide assistance REGION-HR in recruitment process as per the guidelines and work closely with HR colleagues in regions to facilitate to fill the vacant positions.
• Posting of job advert for expatriates on AKDN website and national HR Networks/forum for advertising local vacancies.
• Screening of CVs and short listing of potential candidates, and maintain the recruitment tracking sheet up to date.
• Arranging interviews for the vacant position(s).
• Assist with background reference check process i.e. prior employment references, transcripts etc in line with the approved HR policies and procedures.
• Track the daily attendance of the staff in REGION and monitoring the regions.
• Maintain the leave tracking sheet of REGION and for regions if required.
• Maintain the employee information in HRIS and MoPH employee database.
• Deal with auditors in recruitment area of HR

 On boarding and Orientation

Assist in conducting orientation program for newly hires staff.

Performance management system

• Participate in performance appraisal exercise for the all staff.
• Provide assistance to REGION-HR and Regional HR staff in conducting Annual Performance Appraisal process.
• Provide support in the process of separation /termination per the policy & guidelines and make sure all formalities and related documents are complete before exit of outgoing staff.
•  HRIS/Database, reporting, HR documentation and personal file management
• Establish and maintain HR database on regular basis in close liaison with regional HR staff.
• Ensure all HR reports are received on monthly basis from Regional Offices
• Facilitate issuance and updating of AKDN ID card for all AKHS-A staff.
• Responsible for Organizing, Printing, Distributing and Coordinating the AKDN and MOPH-ID cards for AKHS, A staff.
• Maintain, and Update all Personnel files as per the updated HR procedures in coordination with Regional HR staff.
• Prepare monthly/weekly HR headcount and hiring status.
• Assist in Preparing HR reports as required by AKHS, A management, MOPH and AKDN Head Office.
• Government and Expat employees’ contracts management
• Provide support to REGION-HR in preparing Contracts of Employment for National Staff and keep track of renewal and end of contract.
• Report the newly hired and separated staff to the payroll section with required data
• Keep track of staff probationary completion dates and bring the issue to the attention of the supervisors to appraise their staff performance during their probationary periods
• Others
• Carry out any other program related tasks assigned by Supervisors.

MAIN ACCOUNTABILITIES

Any other duties as may be required by the management

Job Requirements:

Education:

• Bachelor’s Degree from a reputable university in Human Resources, Business Administration, Economic or any other related filed.

Experience:

• Minimum two years of relevant experience in Human Resources with reputable organization.

Skills:

     Technical Skills

A good Computer skill, Ms Office Programs, Access is preferable

Other Skills:

• Effective organisational skills
• Ability to form working relationships with people at all levels
• Teamwork skills
• Interpersonal skills
• Meticulous attention to detail
• Numerical skills
• IT skills

Personal Characteristics:  

Tactful, well disciplined, punctual, smart worker

Submission Guideline:

Qualified applicants who are exactly suitable with above criteria are requested to send their Applications + CVs and clearly mention the job title and vacancy number in the subject line: (HR Assistant/BMN 01  ) otherwise their application will not be considered.

Aga Khan Health Service, Afghanistan strives to promote diversity as well as provide an equal employment opportunity to each candidate, regardless of age, color, disability, ethnicity, gender, language, marital status, origin, political affiliation, religion, sex, or social status’.

Aga khan Health Service- Afghanistan is an equal opportunities employer. Female are encouraged to apply

Submission Email:

karimullah.wejahat@akdn.org