Logistics Coordinator (Kabul, Afghanistan)

Goal/purpose:

The logistics coordinator pilot logistics activities of the mission to ensure the smooth running of SI programs in the country. He ensures the implementation of SI procedures and logistics tools on the mission and ensure their compliance and their proper use. He helps defining the mission strategy and designing projects, by looking at the necessary means for program implementation He supports the Country Director in the operational safety. He is the referent on the mission and the link between headquarters and the mission for any issue related to logistics.

JOB

List of main tasks:

Fleet (Vehicles and Thermal equipment) management

• Size the fleet and thermal park based activities and ensure its homogeneity• Ensure the pooling of vehicles at bases• Oversee the planning and execution of maintenance and repair of the fleet• Define the composition of batches of board and verify their implementation• Define rules regarding travel of vehicles and persons according to SI  procedures• Analyze the monthly consumption related to the fleet• Establish a procurement strategy for fuel, spare parts and consumables• Supervise the administrative documents related thermal equipment (log book, contracts, insurance …) Technical Equipment Management• Develop a strategy for renewing equipment• Size the equipment fleet based on activities and ensured the homogeneity of the fleet and respect SI standards• Ensure that the pooling of resources in the mission. Management of communications systems and telecommunications• Size the communication network based on the needs of the mission, the financial opportunities and constraints related to the mission.• “etre le garant”  of compliance with current legislation regarding radio communications equipment• Ensure the functioning and proper use of communications equipment and compliance with SI communication procedures and protocols. Management and monitoring of IT assets• Size the computer park of the mission• Ensure the establishment of a backup, data protection and update the antivirus.• Ensure the maintenance and proper use of computer equipment  Purchasing Management• Conduct environmental analysis of national procurement and compile environmental analyzes done by purchaser• Oversee the updating of price and providers lists.• Validate the procurement tables• With members of the coordination, ensuring that the purchase planning is integrated into the planning of activities.• Check consistency of purchase planning with the Supply manager.• Ensure compliance of logistics budget lines and their consumption.• Validate the tenders and contracts that require validation of coordination• Validate the purchases of durable equipment according to SI standards and sizing of the mission Inventory and stock Management• Size the emergency stock and contingency for the mission and bases• Analyze monthly inventory• Ensure proper management of the mission warehouses.• Ensure compliance with storage procedures and use of SI formats• Ensure that physical inventories are conducted monthly and reconciled with theoretical inventory• Consolidate and ensure the value of donations for all programs• Submit a reallocation of equipment and material remaining at the end of program Management of shipments and deliveries• Ensure compliance with local customs procedures.• Capitalize the information’s on distances, prices, modes and transport companies• Work to optimize delivery times  Support the Country Director, the field coordinators and base managers on the following tasks:  Context analysis / information collection• Monitoring and analysis of political and military strategies of armed groups and militias in presence• Define security strategy appropriate to identified risks• Conduct security assessments in new areas of intervention and propose specific security measures in the opening areas• Assist teams for the opening and securing new bases or closing existing bases• Conduct assessments of roads and airports used by the teams and the selection of airlines• Improve the collect and capitalization of information’s. Develop a network of contacts• Participate in interagency meetings of coordination related to security. Implementation and monitoring of safety procedures• Update Security Pack: Fact Sheet, security plan (mission and bases), evacuation plan and hibernation, risk analysis documents and security phase’s documents.• Train teams on safety and security• Develop jointly with the CD / Safety Coordinator the contents of security briefings for expatriates arriving on the mission.• Ensure the securization of SI buildings• Ensure the organization of an old safe as specified in the security guide Crisis management• Manage phases of containment, isolation of the bases or transfer teams in secure areas.• Ensure jointly with the CD the management of security incidents.• Oversee the preparation of incident reports before submission to the CD and HQ. Management and supervision of human resources• Size the logistics team of the mission.• insure logisticians briefing when they arrive and support throughout their mission in the fulfillment of their goals• Provide logistics training guidelines• Evaluate personnel under his direct supervision and participate in the EAP staff logistics of the mission• Conduct regular formal meetings with members of his team• Train logisticians to tasks related to logistics and supply• Manage the internal conflicts in his service Strategy / Reporting / capitalization / budget follow up• Participate in defining the mission programming on the logistical• Ensure consistency of programming with the IS strategy• To consolidate, process and analyze monthly reports logistic bases and providing the logistics reporting to headquarters at the intervals defined• Actively participate in the drafting of Proposals and reports and schedules for donors• Oversee the archiving of the mission on logistics• Check and Make up buying records at the headquarters of closed programs at the intervals established• Participate to internal coordination meetings• Participate in coordination meetings (logistics cluster …) related to logistics, represent SI on request and / or Delegation  POSITION DU POSTE DANS L’ORGANIGRAMME (relations hiérarchiques et fonctionnelles) Line manager: Country Director Line report(s) on: Deputy Logistics Coordinator, Logistics Assistant, Supply Chain Assistant, IT officer. Functional manager: Headquarters Logistics Manager

Functional report(s): Logistics Manager/assistant at field level

• Bac + 5 degree in administrative and financial management or in business administration.
•  At least 2 years of experience in Logistic management for an international NGO
• Previous experience with SI and Knowledge of SI tools and processes would be likeable
• International experience would be diserable
• Experience in opening field offices
• Experience in security Management
• Experience of team management

Technical skills and knowledge:

• Budget management
• Capacity to adapt to a new environment
• Training and capacity building skills
• MS office.
• Good analytical skills, ability to adapt
• Good communication and diplomatic skill
• Good organization skills.
• Capacity to work under pressure in a tense security environment.

Languages: English and Dari, Pashto would be highly recommended.