Supply Chain Officer (Kabul, Afghanistan) 56 views


Job Description

Position Objective

The main objective of this role is to support the National Supply Manager in all procurement activities within the mission. Throughout the procurement process, he/she will prepare an collect all documentation whilst ensuring compliance with ACF procedures, liaise with suppliers on daily basis, conduct market assessments, request quotations, evaluate supplier bids and follow up on procurement authorization, delivery schedules and supplier payments.

 

Mission 1 : Support Logistics Supply Chain, review and prepare all documentation during the procurement process and import waiver permit

  • Receive and process Procurement Lines (PL) on reception frequencies; Follow the importation of drugs and other related/non-related items (as captured on the Import Duty Exemption Certificate). Provide support in market analysis; Support in the request for Import Permit, No objection waiver, SONCAP certificate (for SON regulated products), Coordination with custom agent. Support in the processing of M-Forms, Pre Arrival Assessment Reports, Marine Insurance and other necessary documentation required for importation. Source and disseminate necessary documentation required for importation of procured items. Ensure best available prices & quality, collect quotations, suppliers references; Review and confirm all procurement request before processing; Ensure that PL includes all required specifications and supporting documents; Monitor deliveries to the department/bases/programmes; Follow up the importation and clearance process of international shipments; Facilitate Program department in making procurement request; Prepare request for quote , prepare assessment table and get approval according to ACF standard procedures ; Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services Update the price catalogue with new purchase prices and/or suppliers or at least every two months Support in the review and preparing of mission consultancies with support from the National Supply  manager

  Mission 2 : Support line manager in negotiating supplier framework agreements and contracts

  • Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up) ; Liaise with contractor to ensure compliance with the contract, including initial meeting; Collect and prepare any supporting documents related to contract implementation or modification; Communicate to line manager any deviation from the initial contract. Ensure that all documentation required as per contract is provided by both parties; Collect and review all delivery documentation; Prepare payment transaction according to delivery and contract payment terms.

  Mission 3 : Supervision of Delivery issues

  • Ensure quality & quantity control of deliveries
  • Transit all equipment deliveries to the base/capital logistician and IT for codification, labelling and files equipment settings or to update inventory list before use, storage or shipping; Ensure packaging and shipping to bases is well done and documented. Collect all signed copies; Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;

  Mission 4 : Reporting

  • Update Contract Follow Up (CFU) and submit for monthly report to line manager Update and provide the Supplier List on regular basis to line manager

  Additional responsibilities

  • This job description is not intended to be all inclusive and the employee is expected to perform other related tasks as required and assigned; The employee is required be flexible and adaptable with regards to the implementation of the daily work/activities; The employee is also expected to conduct all duties in a professional manner following ACTION AGAINST HUNGER Afghanistan mission staff regulations and charter including promotion of gender equality.

Background

Action Against Hunger (AAH) is a Non-Governmental Organization (NGO) that was created in France in 1979. AAH has been active in Afghanistan in the medical, nutrition, food security, and water and sanitation fields since 1995.

Job Requirements

Skills and resources needed to perform the function

  • Minimum Bachelor degree  or equivalent 
  • Min 2 years’ experience in procurement and/or logistics position
  • Some experience in supervising Staff
  • Strong computer skills in MS Office, especially MS Excel
  • Rigorous, with strong organization skills and attention to detail
  • Strong communication skills
  • Strong negotiation skills
  • Professional level of English
  • Ability to work in complex environment and can bear the work load

Vacancy Number

AAH/AFG-2022-043

No. Of Jobs

1

Nationality

National

Gender

Any

Years of Experience

Minimum 2 years’ experience in procurement and/or logistics position

Duration

End of December

Salary

As per AAH Salary Scale

Submission Guideline

Qualified and interested candidates should submit a cover letter and CV (with three Referees) indicating the vacancy announcement reference to the address: Human Resources Department KL office: Kabul city, PD #10, Qala-e-Fatehullah, Street #1, House #11, AAH office or can also be emailed to:

vacancies@af-actionagainsthunger.org no later 01st of May-2022.

Interested and qualified candidates should submit a full CV (maximum four pages) with a cover letter explaining their motivation in applying for the job and highlighting their relevant skills and experience.

In the e-mail subject line, please put job title & vacancy number of the position you are applying for, otherwise your applications will not be screened.

Do not submit academic certificates with the application. These can be requested if the candidate is selected.

Only short-listed candidates will be contacted for the written test/interview.

Action Against Hunger is an equal opportunity employer

Submission Email
vacancies@af-actionagainsthunger.org

Submission Email

vacancies@af-actionagainsthunger.org



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