Support Services Assistant (Kabul, Afghanistan) 93 views


Job Description

Under the supervision of Support Coordinator, Support assistant will contribute to administration, logistics / Fleet and procurement aspect of the organization

Background

Job Requirements

This is a national position. For all tasks: The job holder respects the confidentiality of all programmatic, administrative, financial and HR information. Core Responsibilities: Under the supervision of the Support Coordinator, Support Assistant is responsible for ensuring:

  • The logistical support to the activities (procurement, inventories, etc.). Utilities and maintenances Guesthouse management

   I. Office Administration/Logistics 

  • Supervise administrative staff (if present), security guards, drivers, cleaners; Ensure premises are well managed and maintained; Make sure office supplies are managed and recorded according to Geneva Call procedures; Liaise with relevant suppliers and service providers for required equipment, utilities and services; Manage inventory and update reporting to Head of Office on monthly basis; Update office assets list according to the donor requirements and labeling all equipments. Ensure all the staff receive equipments and furniture after receipts/ return on time.

  II Procurement 

  • Ensure Geneva Call procurement policies are adopted in all procurements. Review purchase requests for all technical specifications. Gather quotations, direct purchase or tender according the PR amounts. Ensure all the documents of procurement are complete such as ( invoice, GRN, contract/PO, PR etc..)

  III Guesthouse Management 

  • Ensure guesthouses are well maintained and assigned for expats. Ensure Office and GH has sufficient consumables and utlities. Ensure office and GH keys are well arranged. Any other task assigned by the supervisor.

  VI    Information Technology  and Fleet

  • Ensure vehicles are well maintained and having sufficient fuel Ensure vehicle logbooks are well prepared and tracked. Ensure transportation needs are fulfilled for all staff on official missions. Small troubleshoot of office Equipments and computers Routers configuration and assigning restrictions on data use.

Vacancy Number

AFG-2021-011

No. Of Jobs

1

Nationality

National

Gender

Any

Years of Experience

At least 3 years in a similar position. Experience with international organizations is preferred.

Duration

4 Months (Possibility of Extension)

Salary

788

Submission Guideline

interested candidates may send their application CV to hr-field-vacancies@genevacall.org with subject line (Support Services Assistant- Kabul)

Submission Email
hr-field-vacancies@genevacall.org

Submission Email

hr-field-vacancies@genevacall.org



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