Transport Officer Re-announced (Nangarhar, Afghanistan) | Afghan Job Center

Job Description

Scope of work: The transport officer manages vehicles movements, follow and track official transport request, do maintenance of vehicles if required in close coordination with regional management office logistic officer, prepare the monthly transport performance and fleet reports, do follow up with drivers while they are on official missions, also track the logbooks with driver, prepare the mileage cost report, prepare the monthly expenditure report beside this the transport officer might have several tasks ongoing at one and the same time. So, to be capable and having the skills to prioritize and properly perform the assigned tasks. He / She will ensure the transport related activities that is efficient and effective and assist the logistic officer in transport related issues (fixing vehicles, managing rental vehicles, filing system of rental vehicles, renewal process of registration documents, keeping proper records of all vehicles) Together with other logistic staff s/he will ensure good relations with project units and the proper implementation of SCA’s approved rules, regulations and procedures, especially in regards to transportation. The transport officer reports to the Logistic Officer of regional management office (RMO). Main Responsibilities:

To manage the transport of the of the regional management office, according to transport rules and regulations Assigned the drivers looking to the area, and importance of transport trips after attestation of security unit. Keep proper filing system and documents of all rental vehicles To ensure timely provision of transportation facility after completion of necessary documentation to the program and other support units. To do follow up through phone calls with driver while they are on field missions to the project sites To keep track of the transport documents and keep its hard copies and update the computer database for future record keeping. Check the vehicles conditions and its functionality regularly and report the problems to the logistic officer Take all drivers phone queries and logging all calls. Fuel arrangement for vehicles, record keeping and monitoring of fuel consumption and reporting to logistic officer Keeping record of vehicles maintenance and parts procured. Preparing a work roster for drivers for their weekly and monthly activities. Preparing monthly fuel consumption report and do supervision of the drivers Keep all transport related requests (out of city & intra city) in file for future record keeping. Supervise the maintenance of vehicles with the mechanics and prepare the financial documents Prepare per diems for drivers and their other cost and do clearance with the relevant units. Assisting in internal and external investigation procedures in the event of a vehicle accident etc. To get imprest/advance cash from JRMO finance unit, for managing transport activities and on timely do clearance of the documents with finance unit. Any other task assigned by the line manger

Background

The Swedish Committee for Afghanistan (SCA) has been working in Afghanistan since 1982, presently managing development programs concerning Health, Education, Rural Livelihoods, and Community Governance, with a total annual budget of roughly USD 40 million. The total number of staff is around 5,500. During the last 10 years, SCA has undertaken a change process moving from a primarily humanitarian service delivery approach towards more of a developmental role, putting increasing emphasis on capacity development, rights-based programming, and outcome orientation. The mission of SCA is to empower individuals, communities, and local organizations, primarily in rural areas and with a particular focus on women, girls, boys, and vulnerable groups such as people with disabilities, so that they may participate fully in society and influence their own development. SCA is an Equal Opportunity Employer. Qualified applicants are considered for employment based on their skills, abilities, and experience without regard to age (18-65 years), ethnicity, religion, marital status, gender, or physical disability.

Job Requirements

Qualifications & Requirements:

University Degree in relevant field such as BBA /BSc, or any other relevant field Fluent in Dari, Pashto, and English, written and spoken Minimum 3-4 years’ experience of Logistics and fleet management is required. Computer skill at operator level, especially with MS Office packages Active and having troubleshooting skills Honest, active, and well mannered Ready to work, live and travel in an intricate and strenuous environment Being an Afghan citizen

Vacancy Number

HRM/JRMO 38-22

No. Of Jobs

Nationality

National

Gender

Any

Years of Experience

3-4 years’ experience of Logistics and fleet management is required.

Salary

As per SCA Salary Scale

Submission Guideline

SCA actively promotes and encourages women and persons with disabilities to apply. Interested qualified candidates should submit a full CV (maximum four pages) with a cover letter in a single word/pdf document file explaining their motivation in applying for the job and highlighting their relevant skills and experience. To apply online please send your application / CV to vacancies.ermo@sca.org.af The subject line must include (HRM/JRMO 35-22 – Transport Officer) otherwise your application may not be considered. Candidates may also submit applications by letter (hard copy) directly to the SCA HRM Unit in either Kabul, Ghazni, Kunduz, Wardak, Taloqan, Mazar-e-Sharif, Laghman, or Jalalabad; Academic certificates or references are not needed to be submitted at this time. These will be requested if called for an interview. Only short-listed candidates will be invited for a test/interview.

Submission Email
vacancies.ermo@sca.org.af