Human Resources Assistant (Kabul, Afghanistan)

Under the direct supervision of the Chief, Human Resources Officer, the Human Resources Assistant will be responsible for the following duties:

Recruitment and placement:

Assists in reviewing draft job openings ensuring that the evaluation criteria and responsibilities are in
line with Generic Job Opening (GJP) and standard/individual classified job descriptions.
Assists with the review of applicants to ensure that candidates meet eligibility criteria, including
requirements stated in the job openings.                                                                                         Initiates and follows-up on reference checks, in respect of academic verifications and employment
records ensuring the completion of the pre-recruitment formalities.
Initiates and prepares Offer of Appointment, including Statement of Emoluments, for review by the
Human Resources Officer(s).
Assists with the scheduling and coordination of assessment of candidates, including written assessments, competitive recruitment examinations and Competency Based Interviews.
Advises staff and selected candidates on visa procedures and requirements.                              Maintains up to date electronic roster for successful applicants to national category job openings,
establishing contacts with candidates to update rosters.                                                                        Advises staff and selected candidates on visa procedures and requirements.

Administration of entitlements and benefits:

Advises staff on the application and implementation of Human Resources policies, procedures,
regulations, and rules concerning entitlements and benefits of national and international staff.
Reviews manually submitted time and attendance records of national and international staff verses
Umoja records, liaising with Sections and staff in cases of discrepancies.
Reviews and certifies the relevant documents for the entitlements and benefits related actions by
Kuwait Joint Support Office (KJSO) in Umoja.
Assists with the monitoring and documentation of issues related to conditions of service of staff and
advises the supervisor of any developments.                                                                                  Conducts research and prepares written responses to queries related to HR matters.                     Follows-up with the KJSO HR Partners on the entitlements and benefits related issues of national and international staff.                                                                                                                                     Assists with guiding staff on performance management and staff development.                                   Follows-up with staff and their supervisors on completion of e-Performance by the given deadline. Follows-up with United Nations Joint Staff Pension Fund (UNJSPF) on separated national staff pension
related issues.
Assist national and international staff in check-in/check-out related issues.

Other duties:

Assists in drafting routine correspondence, such as internal memorandum, letters, routing slips, etc. Prepares and drafts written response to queries concerning Human Resources related matters. Undertakes research on a range of Human Resources related issues and prepares notes/reports.
Provides general office support services; processes, drafts, edits, proofreads and finalizes for signature/approval, a variety of correspondence and other communications.                                     Assists with the compilation and preparation of statistical reports on Human Resources related areas. Ensures post management is conducted in line with established standard procedures and that Managers and staff are adequately advised and briefed on post related actions.
Assists with reviewing and processing requests for classification, advising and answering queries on classification procedures and processes.                                                                                                Assists in providing documentation and background materials relating to classification.                       Trains and provides supervision to new and lower-level staff in the unit.                                              Performs other duties as required.       

United Nations Assistance Mission In Afghanistan (UNAMA)
 

QUALIFICATIONS AND EXPERIENCE

Education: High school diploma or equivalent is required. Course work/training in human resources are highly desirable.

Work Experience: A minimum of Five (5) years of progressively responsible work experience in human resources management, administrative services or related area is required. Work experience in drafting routine human resources correspondence is required. Demonstrated experience in human resources management in international organizations is highly desirable. Prior relevant work experience with UN or other international organizations is desirable.

Skills/knowledge: Good computer skills with extensive experience in word processing, spreadsheets, MS teams and other software applications.
Must have demonstrated excellent interpersonal, communications, organizational and service-oriented skills.

Languages: English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Fluency in oral and written Pashto/Dari is required.

Special measure: The minimum work experience for GL-5 with a high school diploma is reduced to four (4) years, instead of the standard minimum required work experience of five (5) years, and it is reduced to three (3) years with a relevant university degree (Bachelor/Master). The special measure is extended until 31 December 2022 reduces the minimum required years of relevant work experience for filling positions for UNAMA General Service and National Professional Officer positions. The special measure is applicable to all applicants.

UN CORE VALUES AND COMPETENCIES

Professionalism:Shows persistence when faced with difficult problems or challenges. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines, and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors language, tone, style, and format to match the audience. Demonstrates openness in sharing information and keeping people informed.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

APPLICATIONS

UNAMA will only accept properly completed and signed Personal History Form (P.11) received by
email before the closing date. CVs or Resumes will not be considered nor will late submissions after
closing date. Any information provided on the P.11 form will be considered binding.

Applicants must accurately complete, sign and date the United Nations Personal History form (P.11)
and submit the duly completed signed P.11 by e-mail to:unamava_support@un.org

Important Note: Applicants should copy and paste the Vacancy Announcement (VA) Number
which is VA#53/06/2022 into the email subject line when submitting the duly completed and
signed P.11 Form and the required documents. Please do not add any other information in the
subject line of your email except VA#53/06/2022. Please do not add any additional words or
space in the VA Number. Applications received without a VA Number will not be considered.

The selected candidates will be subject to a reference checks process to verify the information provided in the P.11 form.

Only applicants who are short-listed will receive an acknowledgement within four (4) to six (6) weeks
from the deadline indicated on the VA.

Required documents to be submitted along with the signed and completed UN P.11:

Serving UN staff members: In addition to the completed and signed P.11, scanned copies of two
most recent e-Performance Evaluation Reports must be submitted with the application.

For External applicants: In addition to the completed and signed P.11, scanned copies of two most
recent performance evaluation reports or if not available, two reference letters. If the applications received do not contain the latest two performance evaluation reports candidates must provide a
short explanation as to why they are not available.

No fee:
The United Nations does not charge a fee at any stage of the recruitment process (application, interview
meeting, processing, or training). The United Nations does not concern itself with information in applicants bank account.

Submission Email
unamava_support@un.org