Logistics Assistant (Kandahar, Afghanistan)

1. Logistic responsibilities: With collaboration of Logistic officer and under close support and directions of Logistic Officer, Logistic Assistant will assist Logistic Unit.

2. Make purchasing for project with special focus on EMT Nimroz, following HI procedures as directed by Logistic Officer.

3. Provide remote logistic support to EMT Nimroz.

4. Update monthly follow-up of the purchase data base in the absence of Logistic Officer.

5. Update the purchase files (quotations, purchase requests…).

6. Have knowledge of the local market.

7. Issuing fuel slips for fuel supply for vehicles and generators when required.

8. Logistic Assistant will dedicate at least 2 full days a week to EMT Nimroz and 2 days for supporting the EMT KDH, VA, TIQRA and PRC projects, and to develop a plan for the visits and share it with Logistic Officer.

9. Provide logistic support to office and send monthly logistic reports to Head of Support Services in the absence of Logistic Officer.

10. Follow-up the EMT Nimroz logistics matters related with the project in collaboration with the Logistic department in Kandahar Office.

11. To coordinate/do stock and tools/equipment inventories as per schedule.

12. To provide soft and hard copy of inventory report by the end of each quarter to Logistic Officer.

13. Regularly check the Projects departments for any required maintenance and repair and to coordinate it with the Logistic Officer.

14. To check the quantity, weight and quality of the items received.

15. To maintain well organized records of IN and OUT of materials, their origin and destination in stock cards as scheduled

2. Administration:

1. Follow up the attendance for KDH base with special focus on EMT Nimroz project staff (daily attendance sheet and monthly leave record), timesheets, and report it to Admin Officer each month.

2. Provide remote support to EMT Nimroz

3. Provide day-to-day support for administrative issues to Admin Officer.

4. Scan the documents when required in KDH Office and other projects.

5. To organize and handle processing of visa and work permit cards for Kandahar Base Staff.

6. Take care of internal flight bookings for KDH base staff, filling the appropriate forms and documentation ensuring tickets are disseminated in a timely fashion.

7. To assist to the Admin Officer in back-up processing of admin files on a weekly basis.

8. To update the staff medical protection database on monthly basis and report to Admin Officer.

9. Prepare overtime calculation for KDH base guards/drivers etc.., compile and report to Admin Officer on regular basis.

3. IT Support:

1. To ensure all computers in Office, PRC, TIQRA II, VA and EMT projects have up to date windows/office systems and antivirus.

2. Remote IT support for EMT Nimroz whenever needed.

3. Responsible for configuring internet connection for computers.

4. Responsible for configuring outlook mail set up.

The situation of disability and Handicap International’s presence in the country: In Afghanistan, Handicap International conducted the National Disability Survey in Afghanistan 2005 (NDSA), with the cooperation of the Ministry of Labor, Social Affairs, Martyrs and Disabled. The prevalence of persons with disabilities identified by the survey stands at 2.7% which represents a population of between 747,500 and 867,100 Afghans (according to the United Nations Population Fund estimates for the Afghan Ministry of Public Health finalized November 2004). This surmounts to every 1 in 5 households. After decades of war, which result in populations affected by conflict, forced displacement, malnutrition, absence of health care, etc., disability is a crucial issue. Families caring for a family member with a disability are more vulnerable and likely to be poor. The proportion of active members in a household is a relevant indicator of vulnerability. The risk of an event provoking poverty is lower when there are more active people to cope with the difficulty. Unemployment rates are systematically higher for persons with disabilities than for any other population group, 80% of which are located in countries which have adopted the World Bank and International Monetary Fund’s Poverty Reduction Strategy Paper (PRSP). Handicap International has been present in Afghanistan since the 1980’s, initially in the refugee camps in Pakistan and later in 1996 through the establishment of a national program in Afghanistan. Its work was initially centred on anti-mine actions, particularly in the South and West regions, and physical rehabilitation via an orthopaedic-fitting and rehabilitation centre in Kandahar. It has since expanded the scope of its work to include support to disabled people’s organizations and the economic and social inclusion of people with disabilities, including landmines and explosive remnants of war’s survivors. Today, Handicap International Afghanistan works in the Southern (Kandahar and Nimruz), Western (Herat) and Central (Kabul) regions of Afghanistan, thus covering more than half of the people with disabilities in the country. Handicap International in Afghanistan currently operates projects both through local partners and directly, these are managed by about 200 national staff in three locations, two bases (Kandahar and Herat) and Kabul main office. HI works in the following sectors: Disability and Victim Assistance advocacy and awareness Capacity Building of Disabled People and Survivors Organisations Physical rehabilitation and training of Physiotherapists and P&O professionals Inclusive Livelihoods Emergency PSS and Physical Rehabilitation OBJECTIVES OF THE POST Main realisations to be achieved on the project and in the function – information relative to the Project Action Plan or programme strategy (e.g. : post to be taken over by a member of national staff at some point, transfer of activities to a partner, revision of HR policy, development of partnerships, definition of an X-year strategy, etc.). (5 lines) [1] “Disability and Poverty Reduction Strategies”, International Labour Organization, 2002.

Knowledge required:

Essential:

1. Baccalaureate or higher education

2. Fluency in English and national languages (Pashto / Dari)

3. Work experience in Logistical and Administrative position for at least 1 year

4. IT/Computer certificate.

Desirable:

1: 3 years’ experience in the related field

2. Having good knowledge of Logistical and administrative procedures

3. Respect deadlines

Skills required:

Essential:

1. Computer literacy: MS Office applications, Word and Excel is a MUST), Internet, email (outlook)…

2. Attention to detail, accuracy

Desirable:

1. Self-development attitude

2. Ability to work in a team

3. Administrative & human resource management skills

Please send your CV and Cover letter to: r.zahid@hi.org

CC i.razawi@hi.org

Note : Applications without mentioning the Position Title & Vacancy Number in the subject line of the email will NOT be considered.

– HI has got strong stand on protection of beneficiaries.

Disabled and female are particularly encouraged to apply

The Logistic Assistant will have to create and maintain an environment which prevents sexual exploitation and abuse and promotes the implementation of the code of conduct”

Submission Email
r.zahid@hi.org