Logistics Assistant (Only Female) (Balkh, Afghanistan)

Generic responsibilities:

Ensure adherence with NRC policies, tools, handbooks and guidelines
Implement delegated support function portfolio according to plan of action
Manage day to day maintenance issues at Mazar office and guesthouse ensuring NRC’s assets and inventories are well maintained. Organize repairs and maintenance as necessary.
Ensure proper filing of logistics documents for future references and audit purposes
Development of holistic and needs based programmes, including cash-based interventions and marked based programmes

Specific responsibilities

Being responsible for all activities at the warehouse/stock management in Mazar.
Handle transportation of goods & supplies to and from field offices & air cargo issues.
Act as back up for logistics team in other north offices, when required.
Physical checkup of vehicles on regularly bases (seek support from Drivers)
Ensure electricity bills of Mazar office and guest house are paid on time.
Preparing of driver’s monthly duty Rooster and overtimes calculation on monthly bases.
Fleet & generator management (coordination meeting with drivers, fuelling, logbook tracking. etc) 
Manage & supervise Mazar warehouse/stock and ensure that all items are received, dispatched and stored properly. Stock cards are accurately done and monthly stock reports are produced/shared to Logistics Officer on second of each months.
Coordinate and manage drivers in consultation of Logistics Officers and ensure about their fair night and day shifts schedule.
Ensure that all assets/equipment purchased are entered in asset/ inventory database and filling handover (Check In & Check Out) forms before allocating or dispatching to the requester.
Maintain file for all contracts (lessee agreement, rental vehicle, MoUs and FWA) and ensure that all original contracts/agreements are kept in a secure manner.
Updating Logistics Officer about contribution report on monthly bases.
Consolidation of local procurement, and ensuring that NRC’s financial rules and procedures and standards are applied.
Organize transport of office goods/supplies from Mazar to field offices and coordinate on matters related to dispatch/delivery with other field offices.
Making leave plan for drivers and following for them (discuss with drivers)
Process office monthly CUG sim top ups invoices from communication companies and submitting them to Finance department for payment.)
Prepare vouchers for Pick & Drop rental taxies on monthly bases.  
Updating of fleet management online
Act as back up for logistics team in other north offices, when required.
Ensure the inclusion of cash-based interventions and marked based programmes in country and area-based strategies and their implementation across and within NRC’s core competencies
Provide an enabling environment for the implementation of cash-based interventions, including multi-purpose cash assistance, emergency cash responses
Performs other duties when required and given by the line manager

The Norwegian Refugee Council (NRC) is an independent humanitarian organization helping people forced to flee.
We protect displaced people and support them as they build a new future. We started our relief efforts after World War Two. Today, we work in both new and protracted crises across 31 countries. We specialize in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene.
We stand up for people forced to flee. NRC is a determined advocate for displaced people. We promote and defend displaced people’s rights and dignity in local communities, with national governments and in the international arena. NRC’s Internal Displacement Monitoring Centre in Geneva is a global leader in monitoring, reporting on and advocating for people displaced within their own country.

We respond quickly to emergencies. Our expert deployment capacity, NORCAP, boasts around 1,000 experts from all over the world who can be deployed within 72 hours. Our experts help improve international and local ability to prevent, prepare for, respond to and recover from crises.

Around 6,000 men and women work for the Norwegian Refugee Council. Most of us are hired locally to work in the field, and a small number are based at our head office in Oslo. Many of our colleagues were once themselves fleeing their homes.

NRC Afghanistan established operations in 2003, and currently maintains five area offices in Balkh, Hirat, Kabul, Kandahar, and Nangarhar, as well as field offices in hard-to-reach, displacement-affected provinces: Badghis, Faryab, Khost, Kunar, Kunduz, Nimroz, Sar-e Pul, and Uruzgan. NRC employs over 1,400 staff in Afghanistan, and works through direct implementation of programmes, to provide both emergency response and durable solutions for internally displaced Afghans, as well as returning Afghan refugees, and Waziristan refugees in southeastern Afghanistan.

Job Review:

The Logistics Assistant under supervision of Logistics Officers – Mazar will assist Mazar Logistics team in procurements (distribution of RFQs in the Market, arrangements of committee meetings, completion of documents), Asset Management (registration of items in the system, trucking of changes), Fleet Management (prepare roster, over time of drivers and arrangement of missions) and Stock Management (truck each items in/out)

Qualification:

Minimum of 2 years of experience in INGO especially humanitarian and development Organizations as Assistant or similar roles.
Having knowledge of documentation, asset management, warehousing, fleet management, and procurement.
Experience from working in a Logistics Department in a humanitarian/recovery context
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile

Education:

Bachelor Degree from Business Administration, Economics, Public Administration or Supply Chain Management or relevant field

Behavioral competencies:

Good computer skills – MS Office & database.
Good control and supervisory skills
Good communication skills

Language:

Local Languages
English (intermediate fluency both written and verbal)

We offer:

Monthly Salary based on NRC Afghanistan Salary Scale.
NRC has medical coverage for staff plus 4 dependents. 
Eid Bonus once per year.
Leave and Holidays accordingly Afghanistan Labour Law.
Top up Credit card on monthly basis. 

How to Apply:

Options 1: Interested qualified candidates are encouraged to send their CVs along with a cover letter to below mentioned e-mail. Please make sure to clearly state the (VA-2021-029) in the subject line of your email. 

Submission email:       Mujtaba.haiderzada@nrc.no

Contact no:                  0728932314

Option 2: interested qualified candidates can also submit their hard copy CVs with a Cover Letter stating the position title (Logistics Assistant) & VA (VA-2021-029) number; to below addresses:

NRC Mazar-e-Sharif Office Address: House# 79, Guzar e Hazhda Chaman, District 5

NRC Sar-e-Pul Office Address: 1st Street, Guzar e Chaman Shahr-e-Now, District 1

Options 3: Interested qualified candidates can also apply by copying below link and pasting in the web address.

https://ekum.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/job/993

Note: All applicants are supposed to create and properly fill online CV profile in the NRC People website, example (personal, education, experience background etc..) and only attaching CV will not be enough.

We do not have to inform all the candidates. Only those who closely meet the job requirement will be informed.
Submission Email
mujtaba.haiderzada@nrc.no