Procurement Assistant (Kabul, Afghanistan)

Main Purpose of the Job:

 

Reporting to Procurement officer and is responsible to provide efficient and on time support on the management of procurement functions for IRC’s office in Kabul and fields. The position will support the procurement process of Program supplies, services and equipment, whilst ensuring best practices and maintaining audit-compliant records.

 

 

Specific responsibilities include:

•             The implementation and / or maintenance of standard IRC procurement policies and procedures.

•             Ensuring that procurement is carried out in accordance to IRC and donor-specific polices.

•             Attend all the procurement meetings as directed by the supervisor.

•             Coordination with Finance, Admin, and program departments to ensure integrated internal controls, timely payment of vendors and full, auditable support documentation.

•             Ensuring that a transparent and responsive procurement process is implemented and maintained.

•             Routine communication, coordination, and planning with the relevant requesting staff / programs regarding the order and delivery of supplies.

•             Ensuring that all Supplies, services and equipments required are delivered in time.

•             Establishment and maintenance of ethical, professional working relationships with suppliers/vendors.

•             Maintain vendor information for regularly purchased items and be informed of current local market conditions.

•             Provide procurement support to procurement and program staff as required.

•             Advise the procurement officer of procurement-specific issues or improvements.

•             Any other duties or tasked delegated by the supervisor

 

Expected Deliverables:

•             Provide on-time monthly reports to the Procurement officer

•             Generate and / or maintain an IRC Pre-qualified Vendor database.

•             Generate and / or maintain comprehensive price list for goods, services and equipments purchased by IRC

•             Submit monthly list of commitments to procurement officer

•             Produce routine purchase status reports to Procurement officer, program (BHs) and Finance.

•             Maintain the IRC Purchase Request Tracking Sheet, Payment tracking sheet, Contract tracking sheet, and submit along with other procurement related routine reports to procurement officer/manger

Job Requirements:

•             Knowledge of generic procurement procedures and practices (IRC or NGO experience advantageous).

•             Familiarity with major donor and local regulations / laws advantageous.

•             Good mathematical skills.

•             Competent use of PC especially spreadsheets.

•             Bachelor’s degree in the field of Business Administration or similar field with at least 3-5 years of NGO and other UN agencies work experience in procurement/Supply Chain/Logistics

•             Good command of English and Dari and / or Pashtu

•             Strong organizational and management skills.

•             Computer skills

•             Flexibility: ability to work under pressure.

•             Adaptability: working in a multi-cultural environment.

•             Ability to travel to the field sites to provide support to Supply Chain Staff

interested candidates are requested to send their applications along with copies of their CVs (NOT Educational and Work Certificates), to the attention of the Human Resources Department at the following address or email us on (AF-Recruitment@rescue.org) Shortlisted candidates will be directly contacted for a written test and after that for an interview. If you are not contacted TWO or FOUR WEEKS after the closing date .please know that your application has not been successful for the post. IRC Afghanistan Country Office – Kabul Qala-e-Fathullah, Street 3, close to Takyakhana-e-Fatimia, District 1

 

Submission Email: AF-Recruitment@rescue.org

 

Submission Email
AF-Recruitment@rescue.org