Re- Administrative Officer (Kabul, Afghanistan)

Purpose and Scope of Assignment:

Under the overall supervision of the Head of Operation the Administrative Officer is responsible for Organizing and Coordinating Office Operations and procedures in order to ensure organizational effectiveness and efficiency. He/she is responsible to facilitate administrative and financial affairs of the office and provide efficient support to the Operation Head.

The Government of the Islamic Republic of Afghanistan (GoA) has obtained funding from the World Bank (IDA Grant) for a seven-year Program for improving the road connectivity across the Hindukush mountain range north of Kabul. The THRCP project has a total estimated cost of US$ 250 million, most of which are to be spent on civil works for the construction of the Baghlan to Bamiyan (B2B) road and for the rehabilitation of the Salang pass road and the Salang Tunnel, and for the supervision of works for the same roads. The project funds are also to be used for regular technical audits by an independent international auditor to verify that road works have been executed in compliance with the technical specifications.

The main objective this project is to improve road transport connectivity across the Hindukush mountain range.  This objective will achieve through (i) rehabilitation of 86 km of Salang Pass and development of 152 km of Baghlan to Bamiyan (B2B) road to become a viable alternative to the Salang Pass, and (ii) to establish suitable arrangements for the management, maintenance and operation of those two roads. The objective of this project can only be achieved through an integral project which combines the above mentioned elements.

NRA/MOT through the PMT of THRCP project seeking a qualified Administrative Officer to be dually qualified in the Government financial system as well as the World Bank.

Specific responsibilities and duties include but are not limited to.

Provide direct support to the Head of Operation on a routine basis with management oversight of the THRCP Project as well as other implementation activities

Maintain an accurate and complete filing system for project and Office documents and correspondence, in compliance with THRCP and government document management policies.
Be prepared to compile reports, tables, charts etc., applying technical skills and knowledge in formatting and presentations
Assist with routine follow-up action on support issues, including HR, Finance, Procurement and Logistics as required.
Establish and maintain a comprehensive filing system to capture all program related files and documents
Ensure all supporting documents are available for audit and for review purpose
Take a lead role in organizing and running the Office of the Head of Operation, including maintenance of a shared schedule, responding to and tracking incoming communications and commitments, providing routine administrative support, and assisting in providing accurate information to institutions of the government of Afghanistan and donors as required
Prepares a quarterly procurement plan for the department.
In consultation with the Head of Procurement and Operation, the development of overall financial strategy and detailed action plan to achieve the objectives of THRCP Project through discussion with all stake-holders.
As part of management and organizational review, to identify immediate and medium-term capacity building priorities 
Responsible for developing project implementation plans and providing feedback to relevant sections within the THRCP project when required, in coordination with the Executive Director.
Perform any other duties as requested by Senior Management.

Training and Capacity Building:

Provide planning support, training and mentoring to national consultants, including Ministry Counterparts within the Program.

Training and build the capacity of Planning, M&E staff and counterparts to ensure an improvement of knowledge and skills, by providing coaching and mentoring.

Monitoring and Progress Controls:

Supporting THRCP management in completion of accurate Annual and ad hoc budgets on time, Policy and Strategic framework, coasted program strategy, management monitoring mechanisms

Participate in the preparation of bi-weekly activity updates, quarterly activity reports, periodic and annual results reports.

Final Product:

Effective and efficient coordination and management of Administrative, Financial and Operational issues in the THRCP office.

Qualifications and Experience:

a. Education

Bachelor’s Degree in Business Administration, Public Administration, and Social Science, Law or relevant field required.
Master Degree will be given an Advantage

b. Work Experience:

At least 5 years of relevant experience in providing Administrative Services.
Previous experience in providing operation support and administration in UN and NGO is highly desirable.
Familiarity with WB funded projects is an asset;
Experience working with Government of Afghanistan Ministries is highly desirable.

c. Key Competencies

Demonstrates attention to detail, good organizational and planning skills.
Has good problem solving, decision making and negotiation skills.
Excellent interpersonal and communication skills.
Good working knowledge of English written and verbal, fluent in Dari/Pashto.
Intermediate computer skills (MS Office and PowerPoint).
Be able to work in a multi-cultural environment

Qualified candidates may submit their application, including a letter of interest, complete Curriculum Vitae, via Email Address: vacancies@thrcp.gov.af. Kindly indicate the vacancy number (VA – AFG/THRCP – MOPW 173/2020) and the post title (Re- Administrative Officer) in the subject line when applying by email.

Additional Considerations:

Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.

Submission Email
vacancies@thrcp.gov.af